Privacy and Data Protection Statement
Brighton Therapy Partnership…
…is committed to protecting your privacy. This policy explains how we collect and use the personal information you provide to us whether online or via phone, mobile, e-mail, letter or other correspondence.
By using our website, any of our services, or providing us with any personal information we will assume you are agreeing to your information being used and disclosed in the ways described in this policy.
The EU General Data Protection Regulation (GDPR) effective from May 2018 gives all EU citizens more rights and protections for their personal data, to minimise the possibility of theft and fraud. These regulations include provisions for the following areas:
- The right to be informed: Organisations must publish a privacy notice, in addition to explaining transparently how they use this personal data.
- The right of access: Individuals will have the right to demand details of any of their data that an organisation may hold. This information must be provided within one month of request at no charge to the individual.
- The right to rectification: If a person’s data is incorrect or incomplete, he or she has the right to have it corrected. If the organisation that holds the information has passed any of that information to third parties. The company must inform the third party of the correction and inform the person which third parties have their personal data.
- The right to be forgotten: A person may request the removal of his or her personal data in specific circumstances.
- The right to restrict processing: Under certain circumstances, an individual can block the processing of his or her personal data.
- The right to data portability: A person can access their data for their own use anywhere they prefer.
- The right to object: A person can object to the use of their personal data for most purposes.
We operate our Data protection in compliance with BS 10012:217: Specification for a personal information management system. Specification for a personal information management system. Our core principles regarding user privacy and data protection User privacy and data protection are inviolable human rights
- We have a duty of care to people contained within our data
- Data is a liability: it should only be collected and processed when absolutely necessary
- We despise spam in all its forms
- We will never sell, rent or otherwise distribute or make public any personal information
Alongside our business and internal computer systems, the Brighton Therapy Partnership website is designed to comply with the following national and international legislation with regards to data protection and user privacy:
- UK Data Protection Act 1988 (DPA)
- EU Data Protection Directive 1995 (DPD)
- EU General Data Protection Regulation 2018 (GDPR)
This site’s compliance with the above legislation, all elements of which are stringent in nature, means that this site is likely compliant with the data protection and user privacy legislation set out by many other countries and territories as well. If you are unsure about whether this site is compliant with your own country of residences’ specific data protection and user privacy legislation you should contact our data protection officer (details of whom can be found in section 12 below) for clarification.
Data Protection Act
In carrying out our day to day activities we process and store personal information relating to our clients and customers and we are therefore required to adhere to the requirements of the Data Protection Act 1998. We take our responsibilities under this act very seriously and we ensure the personal information we obtain is held, used, transferred and otherwise processed in accordance with that Act and all other applicable data protection laws and regulations including, but not limited to, the Privacy and Electronic Communication Regulations.
2. This website collects and uses personal information for the following reasons and in the following ways:
2.1 Site visitation tracking
Like most websites, this site uses Google Analytics (GA) to track user interaction.
Should you choose to add a comment to any posts that we have published any personal details you enter with your comment will be saved to this website’s database, along with your computer’s IP address and the time and date that you submitted the comment.
This information is only used to identify you as a contributor to the comment section of the respective blog post and is not passed on to any of the third party data processors detailed below. Only your name will be shown on the public-facing website although if the supplied email address is linked to a Gravatar account, your Gravatar photo will also be displayed. Your comment and its associated personal data will remain on this site until we see fit to either:
- remove the comment
- remove the blog post
Should you wish to have the comment and its associated personal data deleted, please email us using the email address that you used to comment.
2.3 Email links
Should you choose to contact us using an email link, none of the data that you supply will be stored by this website or passed to/be processed by any of the third party data processors defined in section 4 below.
Instead the data will be collated into an email and sent to us over the Simple Mail Transfer Protocol (SMTP). Our SMTP servers are protected by TLS (sometimes known as SSL) meaning that the email content is encrypted using SHA-2, 256-bit cryptography before being sent across the internet. The email content is then decrypted by our local computers and devices.
We use online forms to help you contact us and to sell tickets to events.
The information collected by these forms is sent to us via email as well as being stored in the website’s database, long enough to enable us to manage our processes. If the form includes a payment, some information will be passed onto our third party data processors, PayPal (see section 3 below). In these cases we will also store your computers IP address to help protect against fraud. We delete any information when it is no longer needed.
2.5 Events managers
Our website uses event management functionality to enable us to sell tickets to events / manage courses we offer.
Your information will be stored in the website’s database to enable us to manage the event. Payment information will be passed onto out third party data processors, PayPal (see section 3 below).
2.6 Email newsletter
If you choose to join our newsletter mailings (which are sent via email), the email address that you submit to us will be stored in Mailchimp, which we use for our email marketing.
We consider Mailchimp to be a third party data processor (see section 4 below). The email address that you submit will be stored within Mailchimp’s database but not in any of our internal computer systems. Your email address will remain within our Mailchimp database for as long as we continue to use this platform for email marketing or until you specifically request removal from the list. You can do this by unsubscribing using the unsubscribe links contained in any email newsletters that we send you or by requesting removal via email.
When requesting removal via email, please send your email to us using the email account that is subscribed to the mailing list. If you buy a ticket to one of our events your email address will be added to our newsletter mailing list and stored in our Mailchimp database(see above). If you provide us with your email address through the process of buying a ticket to one of our events we will also store your email address on our internal computer systems for the purpose of corresponding with you about the event you have purchased a ticket for and occasionally about other events within our schedule.
3. Credit, Debit card payment information
We use PayPal to process personal data on our behalf. For this purpose we consider PayPal to be a third party.
Paypal process payments for any products purchase from our website. We do not retain any financial information you may submit as part of the purchasing process. PayPal monitor every transaction, 24/7 to prevent fraud, email phishing and identity theft. Every transaction is heavily guarded behind PayPal’s advanced encryption. If something appears suspicious, their dedicated team of security specialists will identify suspicious activity and help protect you from fraudulent transactions.
Your data as mentioned below is encrypted before transmission to prevent misuse of the transmitted data by third parties. SSL (Secure Socket Layer) is a security technology which guarantees that your personal data, including credit card information, login data and payment method, are securely transferred via the Internet. The data is encrypted so that is only readable by the PayPal payment system. Your data which is encrypted, is as follows:
- personal data (address data, telephone number, etc.)
- login data (username and password)
- all methods of payment selected, credit card and bank account
PayPal has been carefully chosen as it complies with the legislation set out in section 1. Whilst we do not have any relationship or contract with Gravatar, we know some customers choose to use this service, hence their inclusion in this section.
4. Information sharing and disclosure
We will not sell or swap your information with any third party. We may share your information with our data processors.
These are trusted partner organisations that work with us in connection with our organisation’s purposes. All our trusted partners are required to comply with data protection laws and our high standards and are only allowed to process your information in strict compliance with our instructions.
We will always make sure appropriate contracts and controls are in place and we regularly monitor all our partners to ensure their compliance. We may disclose your personal information to third parties if we are required to do so through a legal obligation (for example to the police or a government body); to enable us to enforce or apply our terms and conditions or rights under an agreement; or to protect us, for example, in the case of suspected fraud or defamation. We do not share your information for any other purposes.
5. The accuracy of your information
We aim to ensure that all information we hold about you is accurate and, where necessary, kept up to date. If any of the information we hold about you is inaccurate and either you advise us or we become otherwise aware, we will ensure it is amended and updated as soon as possible.
6. Storing your information
Although most of the information we store and process stays within the UK, some information may be transferred to countries outside the European Economic Area.
We will take into consideration our legal obligations and tax and accounting rules when determining how long we should retain your information. When we no longer need to retain your information we will ensure it is securely disposed of, at the appropriate time.
7. Our website
More information on cookies can be found below. For all areas of our website which collect personal information, we use a secure server. Although we cannot 100 per cent guarantee the security of any information you transmit to us, we enforce strict procedures and security features to protect your information and prevent unauthorised access.
Our website contains links to other websites belonging to third parties and we sometimes choose to participate in social networking sites including but not limited to You Tube and Facebook. We may also include content from sites such as these on our website however, would advise that we do not have any control over the privacy practices of these other sites. You should make sure when you leave our site that you have read and understood these sites’ privacy policies in addition to our own.
What are cookies?
Cookies are small text files that are placed on your computer by websites that you visit.
They are widely used in order to make websites work, or work better, as well as to provide information to the owners of the site. A cookie often contains a unique number, which can be used to recognise your computer when a user of your computer returns to a website that it visited previously.
Changing your cookie preferences
The “Help” menu in the toolbar of most web browsers will tell you how to change your browser’s cookie settings, including how to have the browser notify you when you receive a new cookie, and how to disable cookies altogether.
An online guide is available if you have difficulties trying to change your browser settings. https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences https://support.google.com/accounts/answer/61416?co=GENIE.Platform%3DDesktop&hl=en https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies
We have classified our cookies into two broad types – ‘first party cookies’ and ‘third party cookies’:
- We use Google Analytics cookies which help us monitor the site and improve it to make your experience better.
- We also use some social media cookies which allow you to interact with our website through various social media sites such as Facebook, Twitter and You Tube.
- Our content management system will also set cookies without which the site could not function.
In addition, cookies may be either ‘session cookies’ or ‘persistent cookies’. Your computer automatically removes session cookies once you close your browser. Persistent cookies will survive on your computer until an expiry date specified in the cookie itself, is reached. We do not use third party cookies that track your usage of this or other websites to serve advertising.
9. Data breaches
In the event of a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data, Brighton Therapy Partnership shall promptly assess the risk to people’s rights and freedoms and if appropriate report this breach to the ICO (more information on the ICO website).
10. Changes to the policy
This policy replaces all previous versions and is correct as of the date at the end of this web page.
We will regularly review and update this Privacy and Data Protection Statement and will update, modify, add or remove sections at our discretion. Any changes will be notified to you through on this page. Your continued use of our website, any of our services and/or the continued provision of personal information after we have posted the changes to these terms will be taken to mean you are in agreement with those changes.
11. Your rights
You have the right to:
- request a copy of the information we hold about you;
- update or amend the information we hold about you if it is wrong;
- change your communication preferences at any time;
- ask us to remove your personal information from our records;
- object to the processing of your information for marketing purposes; or
- raise a concern or complaint about the way in which your information is being used.
If you wish to find out more about these rights, or obtain a copy of the information we hold about you, please contact us by email on firstname.lastname@example.org. We are a small organisation and are not required to have a designated Data Controller.
12. Privacy queries
If you have any questions or queries about this Privacy and Data Protection Statement, please contact us on the email address above.
Date of publication: 1 June 2018
Date of any updates: none